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Florida Condominium Website Law
Florida Statute 718 Amendment of 2017 (HB 1237), 2018 (SB 841), and 2024 (SB 1178 & HB 1021)

Summary

On June 26, 2017 Governor Rick Scott approved HB 1237*, amending Florida Statutes 718, and requiring that an association with 150-units or more to have a website and post digital copies of official records on it.

In 2024 the requirement threshold was lowered to 25-units or more, and additional content requirements were added. Condominium associations with 25 to 149-units have until January 1, 2026 to comply; associations with 150-units or more have been required to comply since January 1, 2019.

Since 2005, CondoSites has been providing websites to Florida condos and HOAs. Our product is fully compatible with the old and new sections of the "Sunshine Law" (a.k.a. Florida's Condominium Act), and we can help guide you through the process of making sure your new community website is fully compliant with the law.

*HB 1237 (2017) contains similar language to HB 653 (2017) regarding the website requirement.

Lawmakers in both the House and Senate unanimously passed Florida House Bill HB 1021 and Senate Bill SB 1178 (respectively), amending Chapter 718, reducing the requirement threshold for condominium associations to operate an association website. The amendment changes the threshold from 150-units or more to 25-units or more and adds additional content requirements. The information below has been updated to reflect the changes.

Governor Ron DeSantis signed HB 1021 into law.

Below is an excerpt of the law amended March 6, 2024.

  1. An association managing a condominium 1 with 25 or more units which does not contain timeshare units shall post digital copies of the documents specified in subparagraph 2. on its website.
    1. The association’s website must be:
      1. An independent website or web portal wholly owned and operated by the association; or
      2. A website or web portal operated by a third-party provider with whom the association owns, leases, rents, or otherwise obtains the right to operate a web page, subpage, web portal, or collection of subpages or web portals dedicated to the association’s activities and on which required notices, records, and documents may be posted by the association.
      1. The recorded declaration of condominium of each condominium operated by the association and each amendment to each declaration.
      2. The recorded bylaws of the association and each amendment to the bylaws.
      3. The articles of incorporation of the association, or other documents creating the association, and each amendment thereto. The copy posted pursuant to this sub-subparagraph must be a copy of the articles of incorporation filed with the Department of State.
      4. The rules of the association.
      5. A list of all executory contracts or documents to which the association is a party or under which the association or the unit owners have an obligation or responsibility and, after bidding for the related materials, equipment, or services has closed, a list of bids received by the association within the past year. Summaries of bids for materials, equipment, or services which exceed $500 must be maintained on the website for 1 year. In lieu of summaries, complete copies of the bids may be posted.
      6. The annual budget required by s. 718.112(2)(f) and any proposed budget to be considered at the annual meeting.
      7. The financial report required by subsection (13)2 and any monthly income or expense statement to be considered at a meeting.
      8. The certification of each director required by s. 718.112(2)(d)4.b.
      9. All contracts or transactions between the association and any director, officer, corporation, firm, or association that is not an affiliated condominium association or any other entity in which an association director is also a director or officer and financially interested.
      10. Any contract or document regarding a conflict of interest or possible conflict of interest as provided in ss. 468.436(2)(b)6. and 718.3027(3).
      11. The notice of any unit owner meeting and the agenda for the meeting, as required by s. 718.112(2)(d)3., no later than 14 days before the meeting. The notice must be posted in plain view on the front page of the website, or on a separate subpage of the website labeled “Notices” which is conspicuously visible and linked from the front page. The association must also post on its website any document to be considered and voted on by the owners during the meeting or any document listed on the agenda at least 7 days before the meeting at which the document or the information within the document will be considered.
      12. Notice of any board meeting, the agenda, and any other document required for the meeting as required by s. 718.112(2)(c), which must be posted no later than the date required for notice pursuant to s. 718.112(2)(c).
      1. The inspection reports described in ss. 553.899 and 718.301(4)(p)3 and any other inspection report relating to a structural or life safety inspection of condominium property.
      2. The association's most recent structural integrity reserve study, if applicable.
      3. Copies of all building permits issued for ongoing or planned construction.

      In comparative language to the Act.
      The association rents the CondoSites product, a web page and portal designed to provide information on an association’s activities, and serve required notices, records, and documents for the association. The CondoSites product is accessible through the Internet and contains subpages that are inaccessible to the general public and only accessible to unit owners and employees of the association. Each user creates their own login and password by completing a form accessible on the home page of the website. Access to password-protected areas is subject to approval and/or audit by the Primary Administrator, an individual appointed by the association’s directors.

      "The purpose of this requirement is that in the event of a change in management companies or manager, the association must maintain control of the website."
      - Howard J. Perl, Becker & Poliakoff P.A.
      Link to source article

      The CondoSites product exceeds the technological requirements set by the State of Florida by including SSL encryption, individual passwords for each user that are hashed before being transmitted and that are only known by that user, and offers separate password restricted content areas for both renters and realtors while still protecting owner privileged data.

      Every CondoSites customer in Florida receives a copy of our Florida Content Requirements Guide, designed as a kind of check-list and planner to help the association organize their state required content. The guide also includes requirements found outside the excerpt of the Act above that applies to all associations in Florida governed under chapters 718, 719, and 720, regardless of size.

      There are still associations out there who still are not compliant! If this is you, please know that your association is in violation of Florida statutes, and can be fined by the state. Owners can report their own non-compliant associations to the FL Department of Business and Professional Regulation!


      Florida Statute 718 Amendment of 2017 (HB 1237), 2018 (SB 841), and 2024 (SB 1178 & HB 1021)
      Summary

      On June 26, 2017 Governor Rick Scott approved HB 1237*, amending Florida Statutes 718, and requiring that an association with 150-units or more to have a website and post digital copies of official records on it.

      In 2024 the requirement threshold was lowered to 25-units or more, and additional content requirements were added. Condominium associations with 25 to 149-units have until January 1, 2026 to comply; associations with 150-units or more have been required to comply since January 1, 2019.

      Since 2005, CondoSites has been providing websites to Florida condos and HOAs. Our product is fully compatible with the old and new sections of the "Sunshine Law" (a.k.a. Florida's Condominium Act), and we can help guide you through the process of making sure your new community website is fully compliant with the law.

      *HB 1237 (2017) contains similar language to HB 653 (2017) regarding the website requirement.

      Lawmakers in both the House and Senate unanimously passed Florida House Bill HB 1021 and Senate Bill SB 1178 (respectively), amending Chapter 718, reducing the requirement threshold for condominium associations to operate an association website. The amendment changes the threshold from 150-units or more to 25-units or more and adds additional content requirements. The information below has been updated to reflect the changes.

      Governor Ron DeSantis signed HB 1021 into law.

      Below is an excerpt of the law amended March 6, 2024.

      1. An association managing a condominium 1 with 25 or more units which does not contain timeshare units shall post digital copies of the documents specified in subparagraph 2. on its website.
        1. The association’s website must be:
          1. An independent website or web portal wholly owned and operated by the association; or
          2. A website or web portal operated by a third-party provider with whom the association owns, leases, rents, or otherwise obtains the right to operate a web page, subpage, web portal, or collection of subpages or web portals dedicated to the association’s activities and on which required notices, records, and documents may be posted by the association.
          1. The recorded declaration of condominium of each condominium operated by the association and each amendment to each declaration.
          2. The recorded bylaws of the association and each amendment to the bylaws.
          3. The articles of incorporation of the association, or other documents creating the association, and each amendment thereto. The copy posted pursuant to this sub-subparagraph must be a copy of the articles of incorporation filed with the Department of State.
          4. The rules of the association.
          5. A list of all executory contracts or documents to which the association is a party or under which the association or the unit owners have an obligation or responsibility and, after bidding for the related materials, equipment, or services has closed, a list of bids received by the association within the past year. Summaries of bids for materials, equipment, or services which exceed $500 must be maintained on the website for 1 year. In lieu of summaries, complete copies of the bids may be posted.
          6. The annual budget required by s. 718.112(2)(f) and any proposed budget to be considered at the annual meeting.
          7. The financial report required by subsection (13)2 and any monthly income or expense statement to be considered at a meeting.
          8. The certification of each director required by s. 718.112(2)(d)4.b.
          9. All contracts or transactions between the association and any director, officer, corporation, firm, or association that is not an affiliated condominium association or any other entity in which an association director is also a director or officer and financially interested.
          10. Any contract or document regarding a conflict of interest or possible conflict of interest as provided in ss. 468.436(2)(b)6. and 718.3027(3).
          11. The notice of any unit owner meeting and the agenda for the meeting, as required by s. 718.112(2)(d)3., no later than 14 days before the meeting. The notice must be posted in plain view on the front page of the website, or on a separate subpage of the website labeled “Notices” which is conspicuously visible and linked from the front page. The association must also post on its website any document to be considered and voted on by the owners during the meeting or any document listed on the agenda at least 7 days before the meeting at which the document or the information within the document will be considered.
          12. Notice of any board meeting, the agenda, and any other document required for the meeting as required by s. 718.112(2)(c), which must be posted no later than the date required for notice pursuant to s. 718.112(2)(c).
          1. The inspection reports described in ss. 553.899 and 718.301(4)(p)3 and any other inspection report relating to a structural or life safety inspection of condominium property.
          2. The association's most recent structural integrity reserve study, if applicable.
          3. Copies of all building permits issued for ongoing or planned construction.

          In comparative language to the Act.
          The association rents the CondoSites product, a web page and portal designed to provide information on an association’s activities, and serve required notices, records, and documents for the association. The CondoSites product is accessible through the Internet and contains subpages that are inaccessible to the general public and only accessible to unit owners and employees of the association. Each user creates their own login and password by completing a form accessible on the home page of the website. Access to password-protected areas is subject to approval and/or audit by the Primary Administrator, an individual appointed by the association’s directors.

          "The purpose of this requirement is that in the event of a change in management companies or manager, the association must maintain control of the website."
          - Howard J. Perl, Becker & Poliakoff P.A.
          Link to source article

          The CondoSites product exceeds the technological requirements set by the State of Florida by including SSL encryption, individual passwords for each user that are hashed before being transmitted and that are only known by that user, and offers separate password restricted content areas for both renters and realtors while still protecting owner privileged data.

          Every CondoSites customer in Florida receives a copy of our Florida Content Requirements Guide, designed as a kind of check-list and planner to help the association organize their state required content. The guide also includes requirements found outside the excerpt of the Act above that applies to all associations in Florida governed under chapters 718, 719, and 720, regardless of size.

          There are still associations out there who still are not compliant! If this is you, please know that your association is in violation of Florida statutes, and can be fined by the state. Owners can report their own non-compliant associations to the FL Department of Business and Professional Regulation!

          All inclusive service, and easy cancellation: Month-to-month service and all inclusive pricing regardless of the number of units means we work hard to keep you happy.

          Easy to administer: Even people with minimal computer skills find it a breeze to manage their community website with our content management system.

          Sunshine law savvy: Compatible with the old and new parts of the Florida Condominium Act and ready to help make sure your community is compliant.

          Responsive design: Our websites look beautiful and are fully functional on a computer, tablet, or smart phone.